Not many business owners are aware that since 2002 almost all office copy machines and scanners contain a standard hard drive similar to an ordinary desktop computer or hard drive. This hard drive essentially stores every single scan to memory.
Take a look at the video below for more information. If you have any questions relating to hard drive data destruction please call us on 01-8424114.
Sending large file attachments over e-mail is usually an issue for businesses who generally use software such as Autocad for technical drawings or large PDF documents for marketing campaigns or even movie files, music files and high resolution images in day-to-day activities. Most email systems simply don’t cope very well when transmitting such files. They are usually not configured properly, have necessary limits in place (as they should) or their broadband package simply can’t meet these demands.
Thankfully, there are now 3rd party websites which can send large files on your behalf. One of these companies, Dropsend allow you to send files up to a massive 1GB to your intended recipient. You Send It is another alternative.
Note: We usually recommend not to send any attachments to colleagues internally. Instead, you should be copying the files to your shared folders and hyperlinking as required.
For servers that are, let’s say ‘maturing in age’, business owners & management are often faced with the task of having to free up disk space and very often don’t know where to begin.
Understandably, most people faced with his prospect usually begin with a gentle email reminding staff that the shared drive is for office use only.
Initially, this will reduce space to a small degree and it may remind employee’s that the server is not a dumping ground for mp3 files, photographs, movies and various other space hungry file formats. This is good practice but it very rarely yields any dramatic reductions in space. Instead, a simple program like Tree Size Free or the professional version will enable you to scan your disk drive or folder and inform you instantly where the bulk of the disk space is being used. The professional version for example, will not only give you excellent reports and graphs but it will tell you the last time certain files were even accessed, thereby giving you some insight into whether the file(s) are actually in use.
A lack of active data management not only leads to disk capacity issues, but it will almost always affect your backups and their ability to run reliably.
When it comes to your employee password policy, you should decide whether your I.T system requires strict policing or not. If you are a company that is regularly audited, you hold sensitive or private information, etc then this a bit of a no-brainer. A decent policy requires that you use a complex password, it should expire at least every 30 days and you should not be allowed to use up to 5 of your previous passwords. See below for recommended password complexity.
I was only thinking about throwing out the video player the other day when it crossed my mind on whether I may someday be thinking along similar lines for the Tape Backup as a viable media for data storage.
The floppy drive requiem has been more or less already written which begs the question; which is next?
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